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September 2022

SAP Business One What reports would you like to Automate 1170x658 - Why You should Automate Reports & Documentation on a Scheduled or Data Driven Event
1024 683 Nicki Smith

Why You should Automate Reports & Documentation on a Scheduled or Data Driven Event

Why You Should Automate Reports and Documentation on a Scheduled or Data-driven Event.

Consistent management reporting ensures that compliance procedures are adhered to, decision-makers are empowered to make informed decisions, and company performance can be monitored and improved.

Typically, reports are manually created within sales, marketing, and finance departments as without individual reporting on sales targets, product lines and cash flow how does a company know how it is performing?

The problems start to appear when reports are manually created as data from multiple systems needs to be collated, analysed, and distributed to relevant employees.

Common report creation problems include:

• Data is not always in one business system.
• Manual report creation takes time and is prone to errors.
• Costly and repetitive administration tasks.

SAP Business One Automated Reporting

SAP Business One automated reporting procedures on a scheduled or data-driven event eradicates repetitive administration that employees face on a daily basis and safeguards an organisation against human error and provides decision-makers with the most up-to-date information to analyse – ensuring compliance and improving data visibility.

Testing icon - Why You should Automate Reports & Documentation on a Scheduled or Data Driven Event

The automation of reporting procedures enables an organisation to automatically create and send Crystal Reports or MS Reporting Services for practically any business report or documentation such as:

  • Manufacturing reports e.g. waste % per product line.
  • Warehouse reports e.g. stock management.
  • Sales reports e.g. sales figures by territory of account manager.
  • Finance reports e.g. aged debtors or cash flow statuses.
  • Automated tracking number notifications sent to customers via SMS or email.
  • Human Resources e.g. monthly attendance figures by department.
  • Customer service reports e.g. KPI statistics on calls processes
  • Customer and stakeholder reports e.g. monthly statements or purchase history

This all reduces time, removes errors and ensures that information is readily available when it is needed most and can be achieved by implementing a business process automation solution called BPA Platform.

BPA Platform will dynamically monitor your business systems and automatically create and distribute your reports on a scheduled or event-driven basis via HTML formatted email, FTP, attach the report to a CRM record or place the report on a network location.

It can also initiate workflows to allow you to react to the information contained in the report.


BPA Platform Automated Report solution overview

  • Monitor all your business systems
  • Automate the creation and distribution of your in-house reporting engine (Crystal Reports, MS Reporting Services etc) to produce graphs and interactive charts
  • Create MS Excel, HTML, PDF, CSV, XML, TIF, and .doc files
  • Create and distribute reports and documentation on a scheduled or data change event
  • Include workflows
  • Trigger report creation and distribution on request from email or SMS
Careers icon - Why You should Automate Reports & Documentation on a Scheduled or Data Driven Event

With the opportunities to automate documents and reports being endless, what reports would you like to automate?


For more information on how automation can improve your business processes contact us to arrange a demonstration.


codeless BPA - Why You should Automate Reports & Documentation on a Scheduled or Data Driven Event

KFA Connect are Codeless Platforms Partners – authorised to sell BPA Platform. KFA Connect have in-depth knowledge of developing integration and Process automation using the solution.

Women in tech - Apple Chief Executive Tim Cook: 'No Good Excuse' for Lack of Women in Tech
800 500 Nicki Smith

Apple Chief Executive Tim Cook: ‘No Good Excuse’ for Lack of Women in Tech

Apple Chief Executive Tim Cook: ‘No Good Excuse’ for Lack of Women in Tech

I read an interesting article today from the BBC about how Apple Chief Executive Tim Cook said in a recent interview that there are still “not enough women at the table in the world’s tech firms’ – including his own.

The article, which was written by Zoe Kleinman on the BBC website following her interview with the Apple boss who said that technology “will not achieve nearly what it could achieve” without a more diverse workforce.

What are your thoughts, do you agree?

Tim also said that while their business has made progress on diversity that there were “no good excuses” for the tech sector not to employ more women.

The firm was under the spotlight following the launch of the Apple Health App in 2014 – which left out some female-specific tracking functionality in the app – which may, or may not have been due to a male bias among its developers.

In 2021 the number of female members across Apple’s global staff was at 35%.

Tim also mentioned in the interview that there may be a shortage of women taking computer sciences but he can’t hire enough and that the world must fundamentally change the number of people taking computer science and engineering.

Women in Tech 3 - Apple Chief Executive Tim Cook: 'No Good Excuse' for Lack of Women in Tech

I really don’t know why the ratio of women to men is not more balanced in this field, given that roles in this industry do not require physical strength (although I recognise that women can perform roles which require this perfectly well too!), working outside, working at heights, in dirty conditions or out at sea, irregular hours or even working underground – there really is no particular reason for it that I can put my finger on.

This article got us thinking about what the ratio of women to men looked like within the KFA team.

Which you might be interested to know is currently made up of 40% of women.

I asked a couple of the younger members of the KFA team (who have been through the GCSE/A Level/College experience much more recently than I have) what the ratio of girls to boys there was in their respective Computer Science courses. One A-Level course seemed to have 40% girls (but in a very small class), whereas a GCSE course was less than 10% girls in a full class.

It makes me wonder if there is something wrong with the way that careers in the IT industry are presenting themselves to school-age children.

The same conversation sadly gave me the impression that many kids at school who took Computer Sciences were seen as “Geeky” and were often bullied and unpopular – this made me feel saddened as they are no doubt often the brightest and most intelligent individuals – and should be celebrated.

So what more can be done to encourage girls (and boys) to see a future for themselves in computer science and programming?

The KFA Connect team have in the past taken part in ‘The Big Bang @ Dorset’ – (STEM-themed event exhibitions) at The Tank Museum in Bovington and found the children who attended as groups from local schools who visited our stands (in very large and loud groups!) to be very engaged with the topics and in particular the gadgets that were on display. We have seen first-hand how events like these are really great at inspiring future generations to pursue careers in STEM subjects.

Tim Cook said in that same interview, that “everybody should be required to take some sort of coding course by the time they finish school, in order to have a ‘working knowledge’ of how coding works and how apps are created”. So I’m going to make a point of asking my teenage kids and all my friend’s school-age children to see if this is actually happening in the UK at all schools, but I suspect that this is more likely to be the case here as it is in other countries across the world.

Businesses can’t cop out and say “there’s not enough women taking computer science – therefore I can’t hire enough”, said Mr Cook.

But why then do there seem to be fewer girls interested in this career path than boys? Could it be that boys from a young age are stereotypically more likely to be interested in gaming than girls, which might form a greater interest in how they are programmed? Or, is there a stigma attached to being into Computer Science at GCSE and A-Level age leading those who might want to do it to simply choose a different path?

I don’t have the answers to any of these questions – but I do find it fascinating why a larger percentage of girls are not more interested, and the reasons why.

Women in Tech 2 - Apple Chief Executive Tim Cook: 'No Good Excuse' for Lack of Women in Tech

The article also tells of four female app founders/creators which you can read about in the full article by clicking on the link below.

29/09/2022

Nicki Smith – KFA Sales Manager

KFA supports new Defribrillator at Hamptworth Golf Club - KFA Connect Provide a New Defibrillator to Hamptworth Golf Club
800 500 Nicki Smith

KFA Connect Provide a New Defibrillator to Hamptworth Golf Club

KFA Connect are thrilled to have been able to provide funding for a new Defibrillator to be installed at Hamptworth Golf Club this month.

Whilst we sincerely hope it isn’t needed, we are very pleased to have been able to make a defibrillator available on-site for anyone who may need one in the future.

Hamptworth Golf Club have recently completed a £2 million pound refurbishment of the clubhouse.

They have no separate sections, captains or committees ensuring all members have equal standing.

Membership is limited to 300 members to ensure the course is not overplayed, and tee times are always available to club members.

The golf course is currently undergoing a major refurbishment program which will include a complete redesign of some holes with a long-term goal of hosting a PGA Tournament within the next five years.

Hopefully, this new defibrillator will make a difference – we believe that the more of these that are available in communities the better, especially in rural communities.

improving order fulfilment times with courier integration for sap b1 1170x658 - Improving Order Fulfilment Times with Courier Integration for SAP Business One
1024 683 Nicki Smith

Improving Order Fulfilment Times with Courier Integration for SAP Business One

Improving Order Fulfilment Times with Courier Service Integration for SAP Business One Customers.

Fulfilling a sales order, whether it originates from your eCommerce web store or taken over the telephone is a critical piece of a business’s operations.

Providing goods quickly and efficiently can result in positive feedback on review websites and can encourage repeat business.

Whilst many businesses pride themselves on offering a great customer experience, in the background a team of employees or a dedicated despatch team are required to manually extract orders from SAP Business One and your eCommerce store/s and manually place the order with a courier service for fulfilment.

The downside to this is:

• Bi-directional data entry.
• Time-consuming.
• Costly.

So How Can You Improve Your ‘Order to Fulfilment’ Times to Maintain High Customer Service Levels?

The answer is to establish a seamless SAP Business One integration with your eCommerce store and a courier service provider that enables the automatic synchronisation of information between business systems and applications with your selected shipping service(s).

Logistics icon - Improving Order Fulfilment Times with Courier Integration for SAP Business One

Common Requirements for Courier Service Integration Include:

• Automated publishing of tracking numbers to customer portals and eCommerce solution/s.
• Automated proof of delivery into SAP Business One.
• Automated identification of orders for fulfilment and printing of labels.
• Automatic placement of sales orders with your courier service provider.
• Automated tracking number notifications sent to customers via SMS or email.
• Automatic creation and distribution of reports.

Achieving an automated despatch process can be attained through introducing an SAP Certified, simple to install and easy to maintain integration and business process automation solution, BPA Platform.

BPA Platform is a business process automation solution for SAP Business One that provides the ability to synchronise sales order information between systems and applications and can extract customer data including email addresses and mobile phone numbers to:

• Eradicate bi-directional data entry and associated errors
• Improve the dispatch process and remove associated bottlenecks
• Save time within the warehouse
• Reduce delivery update status queries
• Improve customer satisfaction and experience.

eCommerce solutions icon - Improving Order Fulfilment Times with Courier Integration for SAP Business One

What Courier Services Can BPA Platform Integrate With?

BPA Platform can integrate with practically any courier service or shipping application including:

Parcelforce/Royal Mail, DHL, FedEx, UPS, TNT, MetaPack, Evri, DPD to name a few.

KFA Connect also has first-hand experience in integrating SAP Business One with GFS (Global Freight Solutions) – having completed a project for a customer which also included implementing ScanB1, our own warehouse barcode Scanning solution designed and developed for SAP B1 customers.



In summary, BPA Platforms’ courier service integration solutions automate the flow of information between your shipping system, eCommerce application and SAP Business One to remove repetitive administration, improve despatch times and enhance customer satisfaction.

codeless BPA - Improving Order Fulfilment Times with Courier Integration for SAP Business One


Why not further streamline your pick, pack and despatch process by adding ScanB1 – KFA Connect’s Barcode Scanning Solution, and make printed pick notes a thing of the past!

ScanB1 Lge with Strapline cropped - Improving Order Fulfilment Times with Courier Integration for SAP Business One

For more information Contact Us

KFA Connect are Codeless Platforms Partners – authorised to sell BPA Platform. KFA Connect have in-depth knowledge of developing integration and Process automation using the solution.

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